Project Manager - Eurofins Environment Testing North Central - Cedar Falls, IA

Company: Eurofins USA
Location: Cedar Falls
Posted on: August 7, 2022

Job Description:

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2021, Eurofins generated total revenues of EUR 6.72 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description
This is an entry level position into the area of project management. The Project Manager I (PM I) is accountable for coordinating and managing clients projects through all phases of laboratory operations, including project set-up and maintenance, login review, communication of analytical issues, client account maintenance, reporting, invoicing, bottle orders, client pickups, and identification of work share facilities. The PM I role fosters and develops client relationships in support of the laboratory mission.

Essential Duties and Responsibilities:

Project set-up

• Project review in LIMS
• Sets up project
• Adds any project notes (special reporting and invoicing instructions, etc.)
• Reviews project documentation
• Adds any project documentation to central repository
• Sets up client for Total Access
• Manages purchase orders, task orders, contracts, and change order requests
• Verifies that lab compound lists and limits meet project requirements for new projects not quoted
• Adds any project specific limits / lists to LIMS
• Deliverable assignment and delivery route
• For new projects not quoted, confirms that EDD format is available (deliverable assignment and delivery route). Submits a helpdesk ticket for any new formats needed.
• Communicates project details to operations
• Initiates project kick off call with client and pertinent staff, if needed
• Engages work share labs, service centers, and non-Eurofins TestAmerica locations as needed for new projects not quoted
• Works with operations to ensure adequate capacity for incoming work (forecasting)
• Provides updates to operations on upcoming work
• Familiarity with state and national program requirements as it pertains to work mix
• Create bottle orders
• Schedules courier or field sampler, if needed
• Confirms non-Eurofins TestAmerica subcontract labs are on the approved list and set-up as vendors for new work
• Confirms non-Eurofins TestAmerica subcontract labs are on the approved list and set-up as vendors for existing work
• Initiates approval process for any subcontract labs not on the approved list
• Generates subcontract paperwork
• Generates accounting software requisition when sending subcontract samples
• Verifies that lab certification meets project requirements
• Verifies that lab compound lists and limits meet project requirements for new quotes
• For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits
• For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits a helpdesk ticket
• Engages work share labs, service centers, and non-TA locations as needed for new quotes
• Provides supporting documentation to client as needed (contact list, bottle table with preservation, etc.) Sample Receipt
  • Communicates any issues to clients for duration of project
  • Manages incoming work for Rush and short holds
  • Reviews log-in
  • Resolves log-in issues with client
  • Informs client of any log-in discrepancies
  • Sets samples to "available" after review
  • Sends client sample receipt confirmation
  • Reviews draft invoice
  • Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing Reporting
    • Client specific report requirements
    • Reviews job list daily and manages due dates
    • Communicates any expected delays to clients before the job due date
    • Confirms any data anomalies (filtered > dissolved, deviations from historicals, etc.) with operations before submitting to client
    • Reviews reports and EDDS before issuing to the client
    • Confirms correct report format and EDD format is used
    • Creates and issues final report by client due date
    • Issues final data packages
    • State reporting forms and submission
    • DMR forms
    • EDD checkers
    • Data upload
    • Compiles case narratives Invoicing
      • Sets up delivery route
      • Reviews final invoice before issuing to client
      • Generates credit/debit memos as needed
      • Submits credit/debit memos for approval
      • Submits approved credit/debit memos to client, if needed
      • Submits revised invoices
      • Initiates follow up calls to confirm correct invoicing
      • Works with collections on A/R follow up
      • Regular review of A/R status Client set-up
        • Work with CSM to communicate lab capabilities to the client
        • Requests new client review
        • Confirms sales assignments with Business Development Manager
        • Takes new quote requests from clients
        • Reviews client contract requirements / coordinates review.
        • Reviews purchase orders
        • Submits purchase orders for approval and returns approved orders to client
        • Follows up on client terms and credit limit Account Maintenance
          • Follow up calls and visits with clients
          • Provides technical support as needed
          • Uses company resources to follow up on client requests
          • Familiarity with company capabilities and key contacts
          • Forward opportunities and leads to sales
          • Forecasts upcoming work
          • Asks for the next opportunity
          • Area of responsibility (air, regulations, etc.) Quotes & Proposals
            • Initiates project QAPP review with operations, QA, and subcontract labs as needed
            • Initiates technical support from operations as needed (special requests, method development, technical review, etc.)
            • Quote generation and approvals
            • Reviews client quote requests for capabilities, certifications, scope
            • Confirms client contracts (if applicable) and pricing
            • Determines lab placement for the work
            • Confirms that lab certification meets project requirements
            • Confirms that lab compound lists and limits meet project requirements
            • Creates quotes
            • Submits quotes for approval
            • Sends quotes to client
            • Forecasts quotes
            • Provides QAPP / SOW information to the client as needed
            • Updates status in LIMS Account maintenance
              • Submits client complaints and participates in correction action / follow up as needed
              • Communicates client issues/complaints to sales
              • Follows up on client requests
              • Supports the follow up of quotes/bids for tracking purposesQualifications
                Basic Minimum Qualifications (BMQ): To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill or ability required.
                
                Education/Experience (BMQ):
                
                Education: BS/BA in Chemistry/Sciences or related field (four years related experience may substitute for a degree
                
                Experience:
                
                6 months of client-relationship/customer service experience
                
                Prefer some bench chemist or field experience
                
                Requires additional lab training in methods and QA across multiple departments
                
                Ability and/or Skills (BMQ):
                • Eurofins TestAmerica services, products, testing capabilities, technology, production, and support systems
                • Program specifications and laboratory procedures
                • Environmental regulations
                • Process improvement methods
                • Quality assurance program plan
                • Contract compliance
                • Laboratory methods and techniques
                • Basic knowledge of the LIMS
                • Strong interpersonal, communication and problem solving skills
                • Effective time management
                • Strong organizational skills
                • Leadership skills
                • Computer skills - using routine software applications such as Outlook, Office, Excel, Word, Access, and PowerPoint.
                • Multi-tasking
                • Adaptability and flexibility
                • Ability to ensure requirements for On-Time Delivery are met..... click apply for full job details

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