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Administrative Services Coordinator

Company: The University of Iowa
Location: Cedar Rapids
Posted on: November 22, 2021

Job Description:

The College of Liberal Arts & Sciences and the Department of Biology are seeking an Administrative Services Coordinator at The University of Iowa. This position will provide office support for the Developmental Studies Hybridoma Bank, housed in the Department of Biology at the University of Iowa. This position supports domestic and international shipment processing, shipping documentation, and customer service.

Key responsibilities include:


  • Enter domestic and international shipments into FedEx/UPS/DHL systems.
  • Prepare appropriate shipping materials for delivery to DSHB Production Lab staff for order fulfillment.
  • Assist customers by phone and email as needed. Provide information regarding the order process, navigating the DSHB website, order status and problem solving.
  • Update Excel spreadsheets and NetSuite business software to track daily orders and coordinate shipping dates.


    Education Required:


    • Bachelor's degree in a related field, or an equivalent combination of education and experience.


      Required Qualifications:


      • Minimum of three years data entry or administrative experience.
      • Experience with NetSuite, WorldShip, or FedEx shipping software.
      • Experience with Microsoft Office Suite.
      • Strong written and verbal communication skills.


        Desired Qualifications:


        • Knowledge of University of Iowa policies and procedures.
        • Previous experience with ordering and/or receiving.
        • Previous experience managing inventory and utilizing electronic inventory systems.


          To Apply:


          • To be considered for an interview, applicants must upload a resume and cover letter and mark them as a "relevant file" to the submission.
          • This position is not eligible for University sponsorship for employment authorization.
          • Successful candidates will be subject to a criminal background check and export control screening.
          • Up to 5 professional references will be requested at a later step in the recruitment process.


            About:

            The Department and the College of Liberal Arts & Sciences are strongly committed to diversity; the strategic plans of the University and College reflect this commitment. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. The University of Iowa is an equal opportunity/affirmative action employer.

            The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

            Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

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Keywords: The University of Iowa, Cedar Rapids , Administrative Services Coordinator, Administration, Clerical , Cedar Rapids, Iowa

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