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Senior Executive Administrative Assistant

Company: Collins Aerospace
Location: Cedar Rapids
Posted on: November 22, 2021

Job Description:

Date Posted:2021-10-01-07:00Country:United States of AmericaLocation:HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52 USAWe are seeking an Executive Administrative Assistant to join the Mission Systems Administrative Support team to support the fast-paced environment in Business Development Organization. The position available is located in Cedar Rapids, Iowa, however will be able to work remotely, as well.Primary Responsibilities:* Performs complex administrative activities in close relationship to the day-to-day work of the Executive leadership. This will require prioritizing and managing multiple tasks, often with short lead-time.

* May support one or more individuals from multi-functional areas, but normally works in a confidential and highly responsive relationship with leadership.

* Complex calendar management, including schedule/coordinate of appointments/meetings and follow up on delegated items including the coordination of conference rooms and making priority decisions to resolve schedule conflicts.

* Screen visits, mail, and telephone calls, handling and/or redirecting requests as needed.

* Make extensive and sometimes complex travel arrangements, including coordinating with other offices, customers and locations.

* Prepare detailed, timely and accurate expense reports, following established policies and procedures.

* Monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports and leadership engagement opportunities, and coordinating meetings.

* Organize and arrange event/vendor/Collins executive visits; ensures quality, assigns and directs building management and office staff (reception, catering, events, security, tech/AV, cleaning etc).

* Secure conference rooms, supplies for visits and meetings, as needed.

* Ensure attendee list/visitor authorization forms are submitted to security.

* Interface between Collins management, building management, IT and office staff on all issues related to physical office space as needed.

* Serve as main point of contact for executive visits / external meetings.

* Work efficiently in a fast-paced work environment, requiring quality work, flexibility and individual initiative, and requires the ability to handle a variety of tasks quickly and efficiently.

* Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.

* Other administrative tasks, as delegated and requested.

Basic Qualifications:* AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.

* OR In the absence of a HS diploma, GED or AA/AS degree, 8 years of relevant experience is required

* OR A Bachelor's degree in the appropriate discipline and less than 2 years of relevant experience.

* Must be a U.S. citizen

Preferred Skills / Experience:* Strong background in customer service

* Professional demeanor/presence, ability to work on sensitive and confidential matters effectively

* Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously

* Possess a high level of organization skills, with a strong focus on results and attention to detail

* Excellent written and oral communication skills

* Ability to work independently, think critically and provide proactive solutions with limited to no supervision

* Event planning experience

* Minimum of 5 years of experience supporting a senior level executive

* Familiarity of working across global locations and time zones is essential.

* Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and all products.

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.Collins Aerospace Diversity & Inclusion Statement:Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.WE ARE REDEFINING AEROSPACE.Some of our competitive benefits package includes:* Medical, dental, and vision insurance

* Three weeks of vacation for newly hired employees

* Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

* Tuition reimbursement

* Life insurance and disability coverage

* Optional coverages you can buy: Pet Insurance, Home and Auto, additional life insurance, accident insurance, critical illness insurance, group legal

* Ovia Health, fertility and family planning

* Employee Assistance Plan, including up to 5 free counseling sessions

* Redbrick - Incentives for a Healthy You

* Autism Benefit

* Doctor on Demand, virtual doctor visits

* Adoption Assistance

* Best Doctors, second opinion program

* And more!

Nothing matters more to Collins Aerospace than our strong ethical and safety commitments. As such, all U.S. positions require a background check, which may include a drug screen.Note:* Background check and drug screen required (every external new hire in the U.S.)

* Drug Screen only performed on re-hires who have been gone for more than 1 year

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again.Apply now and be part of the team that's redefining aerospace, every day.Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.Privacy Policy and Terms:Click on this link to read the Policy and Terms

Keywords: Collins Aerospace, Cedar Rapids , Senior Executive Administrative Assistant, Administration, Clerical , Cedar Rapids, Iowa

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