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Senior Accounts Payable Specialist

Company: GreenState Credit Union
Location: North Liberty
Posted on: May 22, 2023

Job Description:

GreenState Credit UnionSenior Accounts Payable SpecialistUS-IA-North LibertyJob ID: Type: Exempt Full-Time# of Openings: 1Category: AccountingGreenState Credit UnionOverviewThe Accounts Payable Professional is responsible for all aspects of the credit union's accounts payable process including the ongoing management of invoices, approval processes, related tax and tax reporting functions, and booking of prepaids and fixed assets. This position provides information and documentation to facilitate internal and external audits, monitors expenses and performs various associated clerical tasks. GREENSTATE CULTURE:At GreenState, we exist to create lasting value for those we serve. We do this by putting immense value into our employees, members and communities. We empower our employees to create endless opportunities, which will then impact the lives of our members and enhance the vitality of our communities. Salary range for this position is $79,173.90 - $92,563.38 with a progressive benefit package. ResponsibilitiesPerforms essential duties and responsibilities in the following areas which may include, but are not limited to those listed and are subject to change:

  • Adheres to the Credit Union's core values and Service Standards in carrying out GreenState's mission and vision.
  • Demonstrates a positive member service (internal and external) focus at all times.
  • Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.
  • Ensures confidentiality of member information.
  • Supports a diverse and inclusive work environment.
  • Plays a vital role in enriching the community by participating in community service organizations and/or Credit Union sponsored events, on an annual basis.
  • Performs other duties as assigned. Accounts Payable
  • Reviews and approves for payment all vendor invoices, payments, capital expenditures, and miscellaneous expenses.
  • Ensures invoices are properly documented, approved, and compliant with company policies and audit each invoice for sales/use tax liabilities.
  • Allocates expenses to appropriate general ledgers, capitalizing expenses when appropriate and consulting with Finance when needed.
  • Generates daily accounts payable files and monthly prepaid, fixed assets, and accruals files, and post transactions to the core processing system.
  • Reconciles vendor statements; research and correct discrepancies, ensure proper application of credit memos.
  • Processes and track periodic recurring payments such as leases, utilities, licenses, and taxes.
  • Identify opportunities for discounts and efficiencies by reviewing payment terms and methods and optimizing payments by vendor.
  • Strengthens vendor relationships with professional and prompt communication and timely payments.
  • Maintains the vendor master file in the accounts payable system including collecting and reviewing W-9 forms.
  • Lead efforts to implement process improvements and efficiencies related to accounts payable processes.
  • Processes miscellaneous accounts receivable items related to accounts payable processes.
  • Assists in generating 1099-MISC and 1099-NEC forms per IRS regulations.
  • Serves as the primary contact for staff on accounts payable questions. Expense Reports & Reimbursement
  • Reviews and approves for payment all staff expense reports ensuring all expenses are properly documented, approved, and compliant with company policies.
  • Processes staff reimbursements and remittances and monitors all expense reports for reportable taxable fringe benefits.
  • Monitors outstanding corporate card expenses to ensure there are no past due reports.
  • Serves as the primary contact for staff on expense and reimbursement report questions. Taxes
  • Administration and accurate reporting of state and local sales/use tax returns and quality control processes.
  • Identifies and conducts sales tax audits/reviews to identify and resolve errors and recover sales/use tax exposure amounts and overpayments.
  • Performs tax research and provides internal support and interpretation of tax rules.
  • Develop and maintain current knowledge of changes in tax legislation, rulings, regulations, and litigation specific to the credit union and the financial industry.
  • Collect and review W-9 forms and generate 1099-MISC and 1099-NEC forms from the accounts payable system per IRS regulations.QualificationsMinimum Qualifications
  • Minimum of 7 years Accounts Payable (A/P) experience.
  • Comprehensive understanding of accounting practices and principles.
  • Advanced knowledge of accounts payable, general ledger, and sales and use tax.
  • Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines in a high-volume, fast-paced environment.
  • Ability to operate in complex and ambiguous environments, using experience and judgment to make quick, effective decisions under pressure.
  • Exceptional eye for detail with an elevated level of accuracy and an ability to independently analyze and problem solve errors and processes.
  • Demonstrated critical thinking to identify efficiencies or innovative approaches for current operating procedures.
  • Ability to apply discretion and trust with confidential material.
  • Ability to work independently while effectively participating with the larger team.
  • Regular reliable attendance and punctuality are essential functions to this position.
  • Strong working knowledge of Microsoft Office products (i.e., Word, Excel, Outlook)
  • Must possess a growth mindset with an inquisitive mind and willingness to learn from setbacks.
  • Adaptability, a positive attitude, excellent attendance, and strong self-motivation are indispensable attributes for this position.
  • The candidate must come in ready to assume the role with limited training.
  • Must be bondable. Preferred Qualifications
  • BS degree in Accounting or Finance.
  • Power BI / Power Automate experience a plus.Reporting RelationshipThis position reports to the Vice President / Accounting Operations.Supervisory ResponsibilitiesThis position is not responsible for the supervision of other employees.Equal Opportunity Employment StatementGreenState Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.


Keywords: GreenState Credit Union, Cedar Rapids , Senior Accounts Payable Specialist, Accounting, Auditing , North Liberty, Iowa

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